The Best Personal Task Management Apps

One of the most important tools in your productivity arsenal is a good task management system.

Task management apps are like a to-do list on steroids. And a good task management app will allow you to:

  • Quickly capture commitments and ideas
  • Organize them into projects
  • Set up reminders, so you never forget what needs to be done

Best Apple Task Manager: Things

My pick for the Apple ecosystem’s best personal task management app is Things by Cultured Code.

This to-do list app hits the sweet spot between having all the bells and whistles but not being overwhelming to use. I spoke a little bit about how I use Things in my daily workflow on the podcast in the episode titled How I Organize My Day.

https://static.culturedcode.com/things/videos/2017-05-18-website-videos/2-today-mac.png

Favorite Features

  • The ability to hide projects in the โ€œSomedayโ€ folder
  • Ability to tag things as โ€œTodayโ€ instead of giving them a due date and having them pile up in an overwhelming list of โ€œOverdueโ€ items
  • Simple and inviting interface
  • It syncs across iPad, iPhone, and Mac
  • No subscription โ€“ you pay for Things once, and itโ€™s yours

Unfortunately, Things is Apple only, which brings us to my next pickโ€ฆ

Best Multi-Platform Task Manager: Todoist

I realize not everyone is an Apple user, and some people work across multiple operating systems. If thatโ€™s you, Todoist might be for you.

Favorite Features

  • Really intuitive quick capture menu
  • Allows you to tag tasks by priority level
  • You can use Todoist with a team to delegate tasks
  • Projects can be viewed as Kanban-style boards
  • With 10+ apps and a web interface, you can use it anywhere

Best Paper Task Manager: Bullet Journal

Now, I realize not everyone even wants to use an app to manage their tasks. Some people prefer to work with a good, old-fashioned pen and paper. Well, weโ€™ve got you covered there too.

My favorite task management system for paper is the Bullet Journal method. The really cool thing about this paper-based task management system is that it doesnโ€™t require you to invest in an expensive planner. You can create a bullet journal from literally any notebook.

https://www.redeemingproductivity.com/wp-content/uploads/2019/03/Bullet-Journal-Event-Notes-and-Office-Daily-Log-1024x768.jpg

Favorite Features

  • Light-weight framework
  • Writing out tasks forces you to slow down and be more thoughtful
  • Robust community to inspire you with unique ways to use the system

If you want to see more about How the Bullet Journal works, check out How I Use the Bullet Journal Method to Steward My Attention by Emily Maxson.

To-Do Lists Done Right

The truth is just about any task management tool can get the job done. Whatโ€™s more important is understanding the principles of effective task management and how Christians should think about tracking our commitments.

In my course, To-Do Lists Done Right, I show you a practical system for keeping your commitments that will work with paper and pen or with the most advanced task managers.

Learn more about To-Do Lists Done Right.

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4 comments
      • I have not personally used it yet. It is intriguing and compelling but I have not pulled the trigger to purchase it yet. I like the things that Jeff Sheldon has produced even though they might be just a bit expensive. I have told him that he needs to put out an Ugmonk desk